Minutes
August 20, 2006

Meeting called to order at 1:35 PM by President Andy Lang.
In attendance: Board members: Andy Lang, Kathy Love, Marie Garrett, Leonard Tatar and Advisory Director Louis Conrad.

Previous minutes had been approved via e-mail and posted to the web site.

Kathy moved and Marie seconded to bring Louis Conrad onto the board to replace the spot previously held by Mildred Coker. Mildred resigned her position earlier in the month.

Kathy listed some of the jobs that Mildred was responsible for.
Billing has been contracted out to Judy Campagnia.
Mildred will continue to pay the bills until another Treasurer can be elected at the Oct. annual meeting.
Vacant lot mowing is a task that Mildred usually handles. She is putting the current contractor "on notice" as the job hasn't been getting done.
Marie will take over security after Labor Day.

Annual Meeting is scheduled for Oct 21, Best Western on Seawall Blvd.
Kathy will bring the coffee set up
Louie will bring the donuts and a case of water (to be reimbursed by Mildred)
The Annual Barbecue at Mildred's has been cancelled until a substitute venue can be secured.

How to handle nominations for new board members was discussed. Kathy Love has advised the board that she would like to resign her position but would stay active as an Advisory Director for the upcoming year. Andy moved that all nominations for the board be routed through the nominations committee and that no nominations from the floor be accepted. Marie seconded the motions. The motion passed 3 yes 2 no. Leonard asked that we specify in our request for board members to let him know by Oct. 1 and that nominations close at that time.

Leonard asked that we circulate a newsletter or on the annual meeting notice ask anyone that has interest in being on the board to contact him. A discussion about how to handle nominations from the floor and the fear of someone getting on the board that would be potentially a detriment instead of a help.

Deed Restriction vote has passed. A vote was taken during the October 2005 Annual Meeting to go to the next step in changing our Deed Restrictions to offer an exemption for front row vacant lots from being required to pay the Annual $145 Maintenance Fee.

The reason we are requesting this change in the Deed Restrictions is that all of the lots seaward of Bermuda Beach Dr. have been determined to be un-build able. They are of no use to the property owner and in fact, are only used by the general public and the Parks Board for placement of trash receptacles. 189 lots 94.1 votes = 50% Requires 95 votes to pass.

1 Abstain
10 No
96 Yes
82 No Response

Front Row Homes. Marie and Andy reported that at the August GLO meeting it was made clear that there are currently NO houses on the State Beach. These would be evaluated on a one to one basis in the future. No one is required to move their house at this time.

CIAP/CEPRA Update. Marie will handle the new CIAP nomination report due on 8/31/06

Public Portrayal of Board Decisions/Personal Views. We are all to be cautious that in public we should make it clear to the audience that the views we are presenting are either a board decision or a personal view. At no time should we hint that our own views are the decisions of the board.

Seaweed Update. Louie announces that the seaweed raking was complete for the year but wanted to rake one last time to clean up the beach. Everyone agreed.
Louie also announced that the Parks Board was doing a very good job of keeping the beach clean and asked Andy to send a letter of thanks to Lou Mueller. Andy agreed.

Leonard discussed a problem on John Reynolds Circle over the past weekend. It was reported to him by Mona Coleman that the security officer had been disrespectful and had the people attending a party across from her park in other people's driveways and lots. Leonard asked that we contact Mildred and visit with her about the issue to see if she had heard anything from our security officer.

We agreed that Andy should write a letter to Sandy Tyer, owner of the property that consistently has more people staying at the house than cars will fit in the driveway.

The next meeting is scheduled in Houston on October 12 at Andy Lang's house. 7 PM
If we need another meeting prior to this Sept. 22 and Oct 7 are available.

Respectfully Submitted
Kathy Love